Smart Workflows with MyQ Ultimate
Business processes, when possible, should be created with flexibility in mind. Many organizations require an adaptable set of tools to achieve this. Including a document processing tool with a wide range of features and options can help to simplify many otherwise time-consuming actions.
https://www.youtube.com/watch?v=iw3Cx2DOzoY
Smart Workflows and OCR with MyQ Ultimate
While Easy Scan is an extraordinary feature that simplifies interaction with Multifunctional Devices in many ways, sometimes more flexibility is needed.
OCR (Optical Character Recognition) is a widespread technology used in order to recognize text inside images, such as scanned documents and photos. OCR technology is used to convert virtually any kind of image containing written text (typed, handwritten, or printed) into machine-readable text data.
As standard, scanned documents by MyQ can be converted into a searchable PDF, but an editable format output is a functionality that can be achieved using a third-party solution or purchased as part of MyQ.
If you prefer a built-in solution, MyQ Ultimate opens new possibilities for document capture thanks to the well-integrated MyQ Smart Workflows with ScannerVision.
ScannerVision is a solution to automate document workflows, by capturing, processing, and storing captured documents.
This includes:
Advanced Optical Character Recognition (OCR)
Barcode & QR Code Recognition
Automatic Forms Recognition (AFR)
Regular Expression Editor
PDF Signing
Conditional Connector Execution
Storage possibilities include a network folder, a database, cloud storage, or storing documents as an e-mail attachment.
https://www.youtube.com/watch?v=FEPonFZIiGU
Why Use a Smart Workflow?
Organize your Digital Data
A huge advantage of Smart Workflows is file organization - pre-define the destination and have your scans placed neatly in cloud folders, local folders, or a document library in SharePoint Online.
As many as 85% of business leaders believe that automation of their workload will enable them and their employees to focus more on strategic goals that are important for business success. (4)
Tidy Up your Documents
Having dedicated software will help with the unification of your digital space by allowing the creation of a robust naming structure and editing the content by using scanner features such as image cleaning and border cropping.
Save Time
Reduce the time needed to set up a scan job, save workers time, and reduce reluctance to digitize documents by 50% percent (1), increase productivity by using a predefined workflow in a single Top Menu action.
You can also add a blank page recognition function to discard these pages and save your digital space user effort.
Prevent Errors in Manual Processing
From a security perspective, having a Smart Workflow can mitigate any human error by the IT administrator and users. Destinations are already specified, preventing any possible data leaks created by scrolling through folder trees.
In addition to this, security can be leveraged by scans being password protected.
Average office workers often suffer when multi-tasking (40% of productivity is lost to task-switching (3)) which can result in greater human error.
Relieve your Budget
With automated processes, individual interaction time with a device shrinks, meaning fewer hours wasted on mundane tasks, that could be put to better use.
Outsourcing part of your software is cheaper than outsourcing hardware and can also present a tangible and cost-effective plus. Even better, all IT support and organization are already included in the same product leading to a comparably lower monthly investment.
“Due to automation, respondents expected an average cost reduction of 24% over the next three years (in targeted areas), up from 22% in 2019” (2)
An additional value of digital workflows optimized for scanning is the greater future usability of the content.
Documents that go through OCR engines are easier to edit, maintain, and archive in the long-term. Also, current working trends continue in the direction of hybrid workspaces, and digitized documents facilitate work for people working remotely or in paperless modes.
56% of office workers feel automation will help them work more efficiently (5).
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