MyQ X offers three accounting mechanisms for tracking, limiting, and charging for print, copy, and scan services: credit, quotas, and project accounting. They can be used independently or in combination, and all three build on price lists, which define the cost of each device operation.
Credit Accounting
With credit accounting, users can print, copy, and scan only if they have sufficient credit on their MyQ account. Printing is allowed only for jobs that do not exceed the current balance. Credit can be recharged by the administrator (or authorized users) on the MyQ Web Interface, or by users themselves via vouchers, recharging terminals, the MyQ mobile application, or third-party payment providers such as PayPal, Stripe, GP webpay, and SnapScan.
See Credit.
Quota Accounting
Quotas set limits on the usage of print services over a defined period. A quota can limit the number of printed, copied, or scanned pages, or set an overall cost limit based on price list prices. Users receive an email warning when they approach their limit, and further operations can be disabled once the limit is reached. Quotas can be applied to individual users, group members, or accounting groups, and can be temporarily boosted when needed.
See Quotas.
Project Accounting
Project accounting lets users assign print, copy, and scan jobs to particular projects, distributing costs among projects for internal charging. It also serves as an independent level of accounting alongside devices, users, and groups. Projects can be created manually or imported from CSV files, and jobs can be assigned in the web interface, embedded terminals and other client applications.
See Projects.
Price Lists
Price lists assess the price of each printing device operation and are attached to devices through configuration profiles. They are required for all monetary accounting: credit, cost-based quotas, and project cost distribution. Discounts (or price increases) can be applied per user or group on top of any price list.
See Using Price Lists.
Common Prerequisites
Before setting up any accounting method, check the following:
-
Job parser: Both credit and quota accounting require the Job parser to obtain print job metadata (number of pages, color, etc.). To enable it, go to Settings > Jobs.
-
Currency: Monetary accounting and all payment providers use the currency set on the General settings tab (MyQ > Settings > General). Set the currency before generating vouchers or configuring payment providers.
-
Price lists: Credit accounting and cost-based quotas require a price list assigned to each device via its configuration profile.