Easy Scan

Scanning by a single touch. After the user taps this action, the page is immediately scanned to a predefined destination. You can define multiple destinations where the scanned document is sent to, and set scan parameters in MyQ.

For information on how to configure the Easy Scan action and define its destinations and parameters, check Easy Scan settings in the MyQ Print Server guide.

• If enabled on the server, users can change their scan settings from the terminal screen.

• You can also create new custom parameters to be used in the scan metadata, or as parts of file names, addresses, subjects and email bodies, and as paths to folders, passwords to folders etc. You can find further details in Create custom parameters on the MyQ Print Server guide.

• OCR (Optical Character Recognition) can be used with Easy Scan, by creating OCR profiles and enabling users to select them on the embedded terminal. You can find further details in OCR on the MyQ Print Server guide.

• If a user executes an Easy Scan action quickly after the device waking up, the scanner might still be in the offline state. The “Scanner is sleeping longer that usual… Open and close the scanner cover once more and try again.” error message is displayed. The scanner waking up speed varies between devices.

Easy Scan Parameters

Each parameter has a Default option. If selected, the actual values are taken from the default scan settings of the printing device and are displayed on the terminal (supported from MyQ HP Embedded terminal 8.2 patch 3+). If the device’s default values cannot be mapped to the MyQ scan profile value, Default will be displayed. It is not possible to modify the default values for Easy scan parameters in the device's web UI, as these parameters are fixed.

If you alter the parameters before performing a scan, once the scan is complete you will be directed back to these parameters so they can be reused to scan other documents immediately.

• Resolution - The outgoing file's resolution. You can select from the following options:

  • 200 dpi

  • 300 dpi

  • 400 dpi

  • 600 dpi

  • 1200 dpi

  • Default

• Color - The outgoing file's color scale. You can select from the following options:

  • Color

  • Grayscale

  • B&W (two tones) -This is available for all the Format options except for JPEG. If JPEG is selected, the Color setting will be automatically changed to Grayscale.

  • Automatic

  • Default

• Format - The outgoing file's format. You can select from the following options:

  • PDF

  • JPEG

  • TIFF

  • XPS

  • HCPDF

  • Default

• Duplex - Simplex and Duplex scanning options. You can select from the following:

  • Single Sided

  • Duplex - binding on top

  • Duplex - binding on side

  • Default

• Continuous scan - With the continuous scan option Enabled, scan jobs are not sent until Done is tapped. After clicking Scan, the printing device scans another page.

  

  You can select from the following:

  • Disabled

  • Enabled

  • Default

• Scan separation - If a document with multiple pages is scanned, scanned pages can be stored either separately (each page in a separate file) or all together in one file. You can select from the following options:

  • All pages together

  • Separate each page - This is available for all the Format options except for XPS. If XPS is selected, the scanned pages will be stored in one file.

  • Default

• Original Image - Determines the way in which the printing device is going to process the scanned page. You can select from the following options:

  • Text + Photo

  • Photo

  • Text

  • Default

• Original Orientation - Determines the page's orientation in the outgoing file. The paper's position is relative to the person standing at the printing device. You can select from the following options:

  • Top Edge on Top: The page is displayed in a horizontal position (top edge of the page opposite to the person).

  • Top Edge on Left: The page is displayed in a vertical position (top edge of the page on the left-hand side of the person).

  • Default

Limitations:

Small printers (A4)

• Size can be set to auto when the originals are put in the printer as described in the next point but setting the page size manually is recommended.

• Original orientation works as intended by MyQ settings only when the shorter edge of the page is facing the document feeder. The same orientation also applies to the glass, for all formats.

  

Large printers (A3)

• The resulting image can be cropped or have wrong orientation if the size is set to auto, but it works for the A4 format when is oriented as described below.

• Original orientation works as intended by MyQ settings when the original document is put in the printer as described (due to HP considering the top edge in different ways for some formats):

  • A4 and letter must have the longer edge facing the document feeder (or left side of the glass).

    

  • Other formats must have the shorter edge facing the document feeder (or left side of the glass).

    

• Size - The scanned output's size. This determines the size of the scanning area, therefore it should correspond to the actual size of the scanned paper. You can select from the following options:

  • Automatic

  • A3

  • A4

  • A5

  • Folio

  • Ledger

  • Letter

  • Legal

  • Statement

  • Default

• Mixed size - This parameter enables automatic paper size recognition when different sizes of paper are used during scanning. To be able to use the Mixed size setting, the A4, A3, Ledger or Letter
  option must be selected in the Size setting. You can select from the following options:

  • On: The Size parameter is ignored and the size of each scanned image is recognized by the printing device.

  • Off: The Size parameter is used to decide the size of the scanned image.

  • Default

• Skip blank pages - With this parameter, you can select to skip blank pages in the scanned document. You can select from the following options:

  • Default

  • Yes

  • No