The setup of the Scan to Me feature consists of the following consecutive steps:

  • Enable and set up scanning on the MyQ server.

  • Configuration on the printing device.

  • Set the destinations for the MyQ users on the MyQ server.

Enable and set up scanning on the MyQ server

  • Enable scanning on the Scanning & OCR settings tab, under General.

  • You can also set the Maximum email size (in MB), and modify the Subject and Message of the email with the scanned document. As the Sender of the document, you can select either the email of the logged user or the default sender email set on the Network settings tab, under Outgoing SMTP server.

Scanning and OCR settings on the MyQ web UI

Configuration on the printing device

Timestamp matching is used in order to ensure correct scan delivery. Therefore, Scan to Me is dependent on the correctly set time.

To set the time on an older model’s legacy interface:
  1. Log on the printing device's Web User Interface as an administrator (http://*IP Address of the device*).

  2. On the menu on the left side of the Web UI screen, click System Settings, and then click Default Settings on the sub-menu.

  3. Set the correct date, time, time zone and daylight saving options for the device. Uncheck the Synchronize with Internet Time Server option, if time is being synchronized incorrectly.

    Time settings on the device web UI
  4. Submit the changes by clicking the Submit(U) button and Submit(C) button, and then update the Default Settings by clicking the Update(R) button.

  5. Click Application Settings on the menu to the left, and then click Network Scanner Settings on the sub-menu.

  6. Click Administration Settings, and enable the Date & Time option. Uncheck all the other options.

    Administration settings on the device web UI
  7. Submit the changes by clicking the Submit(U) button, and update the Administration Settings by clicking the Update(R) button.

Configuration on the modern device web user interface
  1. Log on the printing device's Web User Interface as an administrator (http://*IP Address of the device*).

  2. Click System Settings on the top menu, and then click Common Settings on the tab.

  3. Click Device Control, and then click Clock Adjust on the submenu to the left.

  4. Set the correct date, time, time zone and daylight saving options for the device. Uncheck the Synchronize with Internet Time Server option, if time is being synchronized incorrectly.

    Time settings on the modern device web UI
  5. Submit the changes by clicking the Submit(U) button and Submit(C) button, and then click the Update(R) button.

  6. Click System Settings on the top menu, and then click Image Send Settings.

  7. Click Scan Settings on the tab, and then click File Name Settings on the sub-menu to the left.

  8. Enable the Date & Time option, and select the YYYYMMDD_hhmmss pattern from the drop-down. Uncheck all the other options.

    File name settings on the modern device web UI
  9. Submit the changes by clicking the Submit(U) button, and update the File Name Settings by clicking the Update(R) button.

Set the destinations for the MyQ users on the MyQ server

On the properties panel of each individual MyQ user, you can set the destinations for the three options of the feature:

  1. Sending scans to the user's primary email.

  2. Sending scans to other predefined emails.

  3. Storing scans to the user's scan folder.

To provide a user with these options, set the appropriate fields on the their properties panel according to the following table:

Option

Parameter

Value

Sending scans to the user's primary email

Email

User's primary email address

Sending scans to other predefined emails

User’s scan storage

Any number of email addresses separated by commas (,)

Storing scans to the user's scan folder

User’s scan storage

Folder where the document
should be stored

You can set the parameters when adding, importing or synchronizing the user and later change them in their account settings. For more information, see the MyQ Basic Installation Guide.