With the Quota feature activated, users cannot print, copy or scan after they reach or exceed their quota limit. They can view their current quotas on their session on the embedded terminal.

Terminal screen with Quota

The embedded terminal's behavior depends on the quota settings in MyQ. When setting up Quota in the MyQ Web administrator interface, you can disable one or more operations after the quota is reached or exceeded:

Quota reached settings on the MyQ web UI
  • the user is allowed to finish their current session (all pending tasks are processed)

  • the user is automatically logged out after the current job is finished

  • the user is immediately logged out and the current job is stopped.

For further information about setting quotas, see Quota in the MyQ Basic Installation Guide.

Action taken when a user reaches a quota with immediate application during scanning via Easy Scan

The scan job is finished. The actual state of the quota is being updated throughout the scanning and after the job is finished, the respective actions are taken (actions set during the quota configuration).

Action taken when a user reaches a quota with immediate application during copying via Easy Copy

The copying is interrupted although a few more pages can be copied. The actual state of the quota is being updated throughout the copying and the respective actions (actions set during the quota configuration) are immediately taken.

Action taken when a user reaches a quota with immediate application during scanning on the printing device scan panel

The user can scan as long as he or she stays on the scan panel. Once the panel is left, the actual state of quota is shown and the respective actions (actions set during the quota configuration) are taken.

Action taken when a user reaches a quota with immediate application during copying on the printing device copy panel

The copying is interrupted although a few more pages can be copied. No more copies can be made on the panel and the respective actions (actions set during the quota configuration) are immediately taken. Once the panel is left, the actual state of quota is shown.

Print jobs with additional information from the job parser

Print jobs received with the job parser activated, include additional information such as number of pages, color, and price.

Jobs exceeding the quota cannot be printed. Users cannot use the Print all action as long as the overall size of all of the print jobs is larger than what is allowed by the quota.