More and more the environment around everyday business life is occupied by repetitive actions. This problem can be solved by adopting digitization workflows. One of the leverage points here can be streamlining paper document conversion into their digital variant.
About Digital Transformation
Most companies inevitably have to step on the path of digitization.
Right now, 91% of companies already have started at least some implementation of digitization (1).
However, as well as any market, digitization has its emerging leader and followers. More digitized sectors create the trend and the best practices for the rest (8).
Benefits of Data digitization in practice
Leaders of the digitization wave can enjoy multiple benefits:
More than half of the CEOs questioned by Gartner say that thanks to digitization they managed to improve their company profits (2)
The retail sector improves efficiency and reduces costs by 69%, and increases revenue by 67% (3)
Digitization aids data transparency and data handling making it more available for the public which in turn boosts data analysis and helps make more accurate decisions (4)
Improving digitization helps businesses become more agile and ready for change (9)
“A digital workflow is the automation of any process that an organization uses to get things done. It includes the procedures, tools, and plan for carrying out a series of tasks. If there is a series of steps to be taken, and if that process becomes digital, then it is a digital workflow.“ (7)
Digital workflows (DW) should be viewed as tools that can bring tangible benefits and not as a budget expense. Moreover, a DW once established can become a part of the production routine so that it’s unnoticeable in the daily tasks and not becoming a special task for an employee.
Whether your company is a small or a big one, having digital workflows established can facilitate your company's growth from diverse angles (5):
Elimination of manual processes
Reduction in paper transactions
Reduction in human errors
Simplification of business processes
Creation of process efficiencies
Saved time and costs
Automation of approval processes
Auditing of processes
Increased insight into end-to-end processes
By digitizing the documents you can sort them by client, period of time, and industry or use barcodes, QR codes, or document type. Also, you can set up the process in a way so that scanned documents from different sets of digitization workflows are stored in corresponding folders, thus eliminating the possible loss and storing needed docs together neatly.
Digital Workflow Software: Easy Actions Power