The setup of the Scan to Me feature consists of the following steps:

  • Enable and set up scanning on the MyQ server.

  • Set SMTP on the printing device.

  • Set the destinations for the MyQ users on the MyQ server.

Enable and set up scanning on the MyQ server

  • Go to the Scanning & OCR settings tab, under General and Enable scanning.

  • You can also set the Maximum email size (in MB) and modify the Subject and Message of the email with the scanned document. As the Sender of the document, you can select either the email of the logged user or the default sender email set on the Network settings tab, under Outgoing SMTP server.

Scanning settings on the MyQ web UI

Set SMTP on the printing device

The scanning function requires enabling the SMTP protocol, setting the SMTP server address, and entering a sender email on the printing device’s web interface. For information about how to enter the printing device web interface and find the particular settings, see the printing device’s manual.

To setup the email connection in the Admin menu:

  1. Login to the Admin menu.

  2. Select Settings - Email.

  3. Use the settings as shown in the picture below where you have to replace the Primary SMTP Gateway with your own server.

Email settings on the device admin menu

Set the destinations for the MyQ users on the MyQ server

On the properties panel of each individual MyQ user, you can set the destinations for the three options of the feature:

  1. Sending scans to the user's primary email.

  2. Sending scans to other predefined emails.

  3. Storing scans to the user's scan folder.

To provide a user with these options, set the appropriate fields on their properties panel according to the following table:

Option

Parameter

Value

Sending scans to the user's primary email

Email

User's primary email address

Sending scans to other predefined emails

User’s scan storage

Any number of email addresses separated by commas (,)

Storing scans to the user's scan folder

User’s scan storage

Folder where the document
should be stored

You can set the parameters when adding, importing, or synchronizing the user and later change them in their account settings. For more information, see the MyQ Basic Installation Guide.