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Scan
Easy Scan
Easy Scan allows you to scan with a single touch. After you tap this action, the page is immediately scanned to a predefined destination. Your administrator can define multiple destinations where the scanned document can be sent to by setting up multiple Easy Scan actions (e.g. Easy Scan to Email, Easy Scan to Folder, Easy Scan to OneDrive, etc.).
Once your administrator has defined destinations you can use for Easy Scan, you will see these destinations listed on the Home screen of your MyQ Web Interface, indicating whether or not the storage location is Connected. If the location is not yet connected, simply click Connect and follow the prompts to enter the storage’s password and complete the connection.
Alternatively:
If your admin has connected a storage destination to Easy Scan, but you have not yet connected your personal account by entering a password, you can still use Easy Scan with this storage set as the destination.
An email will be sent to your email address allowing you to connect to the destination, after which your scanned document/s will be delivered there. This email is valid for 24 hours after the scan has taken place. This email also contains a secure link to directly download the scanned document/s.
The administrator can also set the scan’s parameters and may allow you to change them before scanning.
Some parameters (e.g. resolution, color) significantly influence the scanned file's size. For example, a combination of higher resolution and full color will dramatically increase the file size.
Each parameter has a Default option. If selected, the actual values are taken from the default scan settings of the printing device.
Resolution - The outgoing file's resolution. You can select from the following options:
100 dpi
200 dpi
300 dpi
400 dpi
600 dpi
1200 dpi
Default
Color - The outgoing file's color scale. You can select from the following options:
Color
Grayscale
B&W (two tones)
Automatic
Default
Format - The outgoing file's format. You can select from the following options:
PDF
JPEG
TIFF
XPS
HCPDF
Default
Duplex - Simplex and Duplex scanning options. You can select from the following:
Single Sided
Duplex - binding on top
Duplex - binding on side
Booklet - binding on left
Booklet - binding on right
Default
Continuous scan - With the continuous scan option Enabled, scan jobs are not sent until Done is tapped. After clicking Scan, the printing device scans another page.
You can select from the following:
Disabled
Enabled
Default
Scan separation - If a document with multiple pages is scanned, scanned pages can be stored either separately (each page in a separate file) or all together in one file. You can select from the following options:
All pages together
Separate each page
Default
Original Image - Determines the way in which the printing device is going to process the scanned page. You can select from the following options:
Text + Photo
Photo
Text
Default
Original Orientation - Determines the scanned page's orientation in the outgoing file. The paper's position is relative to the person standing at the printing device. You can select from the following options:
Top Edge on Top: The page is displayed in a horizontal position (top edge of the page opposite to the person)
Top Edge on Left: The page is displayed in a vertical position (top edge of the page on the left hand side of the person)
Default
Density - The picture's density in the outgoing file. The higher it is, the darker the resulting picture is. You can select from the following options:
Automatic
Lowest
Lower
Low
Normal
High
Higher
Highest
Default
Size - The scanned output's size. This determines the size of the scanning area, therefore it should correspond to the actual size of the scanned paper. You can select from the following options:
Automatic
A3
A4
A5
A6
Folio
Ledger
Letter
Legal
Oficio II
Statement
Default
Skip blank pages - With this parameter, you can choose to skip blank pages in the scanned document. You can select from the following options:
Default
Yes
No
Single vs. Multiple Scan Destinations
Easy Scan can have multiple destinations to which the document is sent, which in addition can be a combination of multiple destination types. You can process and send a scan to a folder and a specific email address, or to your email address and your personal cloud storage. Any combination of the locations supported by MyQ is available.
Some of the available destinations include:
Folder: A specific predefined folder or a choice of folders that can be browsed.
User’s scan storage: The scanned document is stored in the scan storage set in your MyQ user information.
User’s email: The scanned document is sent to your email address.
Secured Link: A unique MyQ feature, where you receive a link via email to download the scanned document or can simply download it from their MyQ web interface. Another use of this feature can be important in an environment where the IT department has a set limit for email attachments; if this feature is set and the email attachment exceeds this limit, the scan is delivered as a secure link.
Email: The scanned document is sent to multiple recipients with a predefined or variable email subject & message.
Cloud storage: The scanned document can be sent to the most used cloud storages available: OneDrive, OneDrive Business, Google Drive, http://Box.com, Dropbox, SharePoint Online, and Amazon S3.
A custom destination, FTP, and Fax Servers are offered as additional possibilities to cover business needs for IT teams.
Native Panel Scanning
If you see the option Panel Scan on your terminal, you can click it to use the built-in scanning feature of the machine instead of the MyQ embedded terminal.